The Chemical Management solution is used to store and classify Safety Data Sheets associated with different chemicals. It consists of two modules: ‘Safety Data Sheets’ and ‘Site Chemical Register’. It enables the management of chemicals and their associated Safety Data Sheets at both a company and site level.

Your Implementation Manager will share the due date for completing this workbook in the project plan.

Each key feature mentioned below builds upon the last diagram to enhance understanding before the ‘bringing it all together’ diagram, which shows all features and the flow of the module.

The Workflow outlines the key stages that a module works through and is used as the framework for other aspects of the build. Each key stage is represented by a bubble icon, and any relevant checks that may interact with the flow are written on the progress lines.

Involvements capture the People Involved in the Chemical Management process. There is one primary ‘Chemical Owner’ involvement within the Chemical Management solution, with additional owners able to be added.

Involvements are represented by the addition of the blue person boxes below (also known as swim lanes).

The Chemical Management Module uses a Risk Matrix to determine the Inherent and Residual Risk Rating. The same Risk Matrix is used across the account and is represented in the flow diagram with a grid icon.

This module includes Notifications and Actions to assist your users in successfully actioning and resolving records. All notifications, including being advised of an action that has been set, are emailed to the relevant person.

In our flow diagram, Notifications and Actions are represented by the below icons:

Indicators gather valuable information from the module to provide a visual reference on the record page and in registers.

A prebuilt document export is available in each of the modules containing basic details of the chemical, a QR code to link to the record, and the applicable hazard classification images.

The incidents module aims to achieve a best practice solution; however, we understand that each client is unique. The following configuration can accommodate your unique needs:

Configuration options are referred to as ‘Configuration Requirements’. Further information on how to complete your Configuration Requirements is outlined in the next section.

After the walkthrough of the Chemical Management solution, you will be provided access for a more in-depth look. We encourage you to take this opportunity to review the specifics of the module and complete the configuration requirements below.

There are two supporting Guidance documents for this Module:

This includes the main form and chemical detail display form.

Form changes can include:

The Approval form is responsible for marking the chemical as usable on site or not.

Form changes can include:

The Risk Assessment form is used to rate overall risks and the likelihood and consequence of those risks. It is also used to capture controls for the risk. Note: if utilising the Donesafe Standard Risk management modules then ignore this section and refer to the applicable workbooks instead.

Form changes can include:

There are notifications set to send after certain triggers in the workflow of the module to prompt users via email to action certain tasks.

Changes can include:

The current notifications are outlined below, and space has been provided if you wish to change the body text of the message. All notifications will contain a link to the record.

Changing the text is not necessary if the current message suits your needs.

During the implementation of this module, project and Hypercare period, your Implementation Manager is happy to provide support and guidance, and we encourage you to reach out with any queries.

At the completion of the Hypercare period, your Implementation Manager will advise you of your new contact for support.